Administrative Assistant I

Job Band:  Job Band 17 (JB17) 
Hiring Manager:  Mike Joseph Croak 
Lead Recruiter:  Betsy Vang 
State:   
Country:  United States 

Our ability to grow, develop new capabilities and serve even more patients around the world depends on associates like you, who are passionate about our mission. Thank you for considering this new opportunity to further unlock your potential.

JOB TITLE:  Administrative Assistant I

JOB SUMMARY 

Under general supervision, supports a particular function by performing a wide range of administrative support activities. 

ESSENTIAL DUTIES

• Performs administrative duties that are particular to the position or department that are routine in nature.

• Composes correspondence, establishes formats, and edits work for content.
• Performs file searches as requested, or in conjunction with other assigned duties, and maintains appropriate controls over materials within our electronic systems.
• Maintains records and logs independently that are used in conjunction with other assigned duties or that assist others in the preparation of records and reports.
• Serves typically as the primary contact for the department or area.
• Identifies process improvements and assists in planning and implementing new procedures and programs.
• Coordinate travel, workshops and meetings, and reviews meeting expenses for payment.
• Performs orders, maintains office supplies, and arranges for equipment maintenance.
• Duties may include documenting standard operating procedures, preparing reports, compiling data for analysis, preparing spreadsheets, databases or presentations
• Coordinating activities, investigating and resolving problems.

OTHER DUTIES AND RESPONSIBILITIES

• May perform general reception duties by receiving incoming calls and visitors to the department or area. 
• May develop or participate in preparation and completion of special projects.

MINIMUM QUALIFICATION REQUIREMENTS

Education

• High school diploma or GED.

Experience

Minimum 1 year of experience.

Skills

• Knowledge of procedures, practices, routines to support department or group
• Gain knowledge and use of relevant PC software applications and skills.
• Demonstrated ability to communicate effectively both verbally and in writing.
• Requires good knowledge of math principles, English, and spelling.
• Ability to work effectively in an environment that includes constant interruptions.
• Ability to seek and implement solutions to problems in a team environment and the ability to work with a variety of personalities, including people of different cultures.
• Basic working knowledge of company policies and procedures.
• Effectively gives and receives feedback.
• Receives general instructions on routine work, detailed instructions on new assignments.
• Basic Organizational Skills
• Scheduling and coordination
• Document Design

-Or-

An equivalent competency level acquired through a variation of these qualifications may be considered.

PHYSICAL REQUIREMENTS

Typical Office Environment requirements include: reading, speaking, hearing, close vision, walking, bending, sitting, and occasional lifting up to 20 pounds.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential duties of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Additional Physical Requirements

Ability to handle repetitive motion work such as keyboard, sorting, and filing.

Target Pay Range:  $18.00 to $21.00 - Hourly pay rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data
Target Bonus on Base:  7.0

At Terumo Blood and Cell Technologies, we provide competitive total reward offerings that consist of compensation, benefits, recognition, along with a wealth of other well-being, work-life and recognition programs which support in unlocking the potential for you and your family. Included in our expansive list of benefits offerings are multiple group medical, dental and vision plans, a robust wellness program, life insurance and disability coverages, also a variety of voluntary programs such as group accident, hospital indemnity, critical illness, pet insurance and much more. To help you save for retirement, we offer a 401(k) plan with a matching contribution and for work-life balance we have vacation and sick time programs for associates. For us, it’s about protecting the personal welfare of our associates and their families, helping to achieve personal goals and offering those extra touches for convenience, security and overall peace of mind.

We are proud to be an Equal Opportunity Affirmative Action Employer. All applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, gender identity or expression, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from military service.