Executive Assistant - Quality

Requisition ID:  32746  

At Terumo Blood and Cell Technologies, our 7,000+ global associates proud to come to work each day, knowing that what we do impacts the lives of patients around the world. For Terumo, for Everyone, Everywhere.

We make medical devices and related products that are used to collect, separate, manufacture and process various components of blood and cells. With our innovative technologies and service offerings, we touch a patient’s life every second of every day and are committed to continuing to increase the number of patients we serve. Advancing healthcare with heart.

With some of the best and brightest minds in the industry, an unmatched global footprint, comprehensive benefits and a distinct culture, Terumo Blood and Cell Technologies is a great place to work, grow and be part of a team that is focused on making a difference. Join us and help shape wherever we go next. You create your future and ours.

We are seeking a highly organized and proactive Executive Assistant to support senior leaders within our Quality organization. In this role, you will manage a wide range of administrative tasks, including scheduling, travel coordination, meeting preparation, and document management, while acting as a critical point of contact between executives and internal/external stakeholders. This is an exciting opportunity for a detail-oriented professional who thrives in a fast-paced environment and is passionate about contributing to the success of a dynamic team in the healthcare industry. 

ESSENTIAL DUTIES

• Participates in, coordinates, and leads projects of a specialized and complex nature involving analytical thinking and judgment.
• Takes initiative to report on project status by anticipating and alerting manager and internal customers of potential project difficulties.
• Identifies process improvements and assists in planning, coordinating, and implementing new programs or procedures.
• Professionally and confidentially handles both routine and non-routine requests for information and assistance using discretion in determining whether the situation can be handled personally or should be referred to the manager or others for dispositions.
• Establish priorities and manage a diverse workload.
• Executes administrative support functions including general receptionist duties, phone calls, greeting visitors, mail, filing, typing, expense reporting and projects.
• Develops and designs professional PowerPoint presentations for key events, including town hall meetings, board meetings, and other corporate gatherings.
• Coordinates travel, educational workshops, and other meetings by establishing meeting locations and coordinating appropriate arrangements.
• Establishes, implements, and maintains procedures and systems for processing work, administrative tasks and projects, communicating schedules, keeping records, board meetings, special council meetings, and agendas.
• Establishes, revises, and maintains office/online organization systems that require knowledge of department operations and discretion in determining the proper place for documents.
• Obtain and organize information for use in conferences, speeches, and reports as requested by the executive.
• Have ownership of the executive's agenda/schedule.
• Works on assignments that are moderately complex in nature where judgment and analysis are required in resolving problems and making recommendations.
• Acts as a resource for colleagues with less experience.
• Assists in producing departmental budget and related planning documents.
• Participates in continuous improvement efforts.
• May lead cross-functional meetings.
• Order business supplies as necessary.

MINIMUM QUALIFICATION REQUIREMENTS

Education

Bachelor’s degree or, equivalent of education and experience sufficient to successfully perform the essential functions of the job may be considered.

Experience

• Minimum 7 years experience.
• Experience working in a global environment.
• Professional certification or equivalent experience in working with senior level executives preferred.

Skills

• Extensive knowledge of English, spelling, and mathematical principles.
• Requires the ability to handle constant interruptions.
• Resourcefulness and the abilities to problem solve and make decisions independently.
• Has in-depth and/or breadth of expertise in own discipline and broad knowledge of other disciplines within the function.
• Organizational skills and demonstrated attention to detail.
• Ability to work independently with minimal supervision.
• Ability to define problems collects data, establish facts, and draw valid conclusions. 
• Ability to successfully undertake multiple assignments simultaneously. 
• Ability to develop programmatic visions and develop plans to implement those visions.
• Knowledge and use of relevant PC software applications and skills to use them effectively.
• Demonstrated ability to communicate effectively both verbally and in writing.
• Requires in-depth knowledge of corporate operations, policies, and procedures.
• Possesses all basic and advanced skills and knowledge.
• Has a thorough understanding of the total process flow.
• Considers the impact on the customer when making decisions.
• Uses judgment and tact.

-Or-

An equivalent competency level acquired through a variation of these qualifications may be considered.

LOCATION

Lakewood, Colorado - Open to candidates willing to relocate to the area. 

PHYSICAL REQUIREMENTS

• Typical Office Environment requirements include: reading, speaking, hearing, close vision, walking, bending, sitting, and occasional lifting up to 20 pounds.
• The physical demands described here are representative of those that must be met by an associate to successfully perform the essential duties of this job. 
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Target Pay Range:  $30.00 to $38.00 -  Hourly pay rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data
Target Bonus on Base:  7.0%

At Terumo Blood and Cell Technologies, we provide competitive total reward offerings that consist of compensation, benefits, recognition, along with a wealth of other well-being, work-life and recognition programs which support in unlocking the potential for you and your family. Included in our expansive list of benefits offerings are multiple group medical, dental and vision plans, a robust wellness program, life insurance and disability coverages, also a variety of voluntary programs such as group accident, hospital indemnity, critical illness, pet insurance and much more. To help you save for retirement, we offer a 401(k) plan with a matching contribution and for work-life balance we have vacation and sick time programs for associates. For us, it’s about protecting the personal welfare of our associates and their families, helping to achieve personal goals and offering those extra touches for convenience, security and overall peace of mind.

• Terumo Blood and Cell Technologies is part of Terumo Group, founded in 1921 and headquartered in Tokyo, Japan.
• In 2019, Terumo Blood and Cell Technologies reached $1 billion in revenue.
• We employ nearly 7,000 associates globally, with global headquarters in Lakewood, CO, U.S., and regional headquarters in Brussels, Buenos Aires, Singapore and Tokyo.
• We manufacture devices, disposable sets and solutions at our facilities in Belgium, India, Japan, Northern Ireland, the U.S. and Vietnam. Our global presence enables us to serve customers in more than 130 countries.
• Our core values help set our direction, guide our actions and keep us true to our corporate mission of contributing to society through healthcare.
  • Respect – Appreciative of others
  • Integrity – Guided by our mission
  • Care – Empathetic to patients
  • Quality – Committed to excellence
  • Creativity – Striving for innovation
• We contribute to the Leukemia and Lymphoma Society (LLS), raising $1.3 million USD since 2007.

We are proud to be an Equal Opportunity Affirmative Action Employer.  All applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, gender identity or expression, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from military service.

Terumo Blood and Cell Technologies is committed to providing a safe, healthy and secure working environment. Our Colorado campus locations are tobacco-free workplaces, and we maintain a drug-free workplace and perform pre-employment substance abuse testing and detailed background verification.