Share this Job

Executive Assistant

Apply now »

Date: Jun 17, 2022

Location: Lakewood, CO, US

Company: Terumo BCT, Inc.

Requisition ID:  29210  

 

At Terumo Blood and Cell Technologies, our 7,000+ global associates proud to come to work each day, knowing that what we do impacts the lives of patients around the world.

 

We make medical devices and related products that are used to collect, separate, manufacture and process various components of blood and cells. With our innovative technologies and service offerings, we touch a patient’s life every second of every day and are committed to continuing to increase the number of patients we serve.

 

With some of the best and brightest minds in the industry, an unmatched global footprint, comprehensive benefits and a distinct culture, Terumo Blood and Cell Technologies is a great place to work, grow and be part of a team that is focused on making a difference. Consider joining our team and unlock your potential. 

JOB TITLE: Executive Assistant, Commercial Excellence

 

JOB SUMMARY

Under minimal supervision, provides project and executive support to the Commercial Excellence Leader, Corporate Communications Director and rest of the Commercial Excellence organization as needed.  Responsible for managing day to day responsibilities, onsite meeting/event planning as needed and special projects in support of the Commercial Excellence organization. 

 

ESSENTIAL DUTIES

  • Proactive and daily calendar management, resolving conflicts and prioritizing new requests (some urgent)
  • Develop agenda and manage logistics for monthly commercial leadership team meeting, monthly commercial excellence staff meeting, and other critical meetings as requested
  • Lead coordination and provide support for onsite events and meetings; including the testing and management of conference room technology, making arrangements for meals and supplies, supporting agenda and content development, etc
  • Arrange travel details and manage timely expense reconciliation
  • Plan team building and cross-functional events; booking reservations, making arrangements, managing the details and coordinating activities for participants
  • Establish, implement, and maintain procedures and systems for processing work, various administrative tasks, and projects
  • Order business supplies for onsite and remote associates as needed
  • Remain aware of different company schedules and requirements, ex. annual planning or performance management deadlines, integrating into the calendar and ensuring time is available for on-time completion
  • Identify and take the initiative to implement continuous improvement opportunities
  • Anticipate various needs and potential issues before they occur, proactively working to plan for and/or address in advance
  • Responsible for the commercial excellence superhero awards program by soliciting nominations for established awards, following-up to meet established deadlines, finalizing list of winners with commercial leaders, communicating award winners and coordinating award for winners on a bi-annual basis
  • Support the corporate social responsibility (CSR) process within the Corporate Communications Team with various internal and external tasks, ex. sending notification letters and doing so in a timely manner
  • Review CSR grant submissions on a weekly basis to ensure they are within company guidelines, submitting for final approval, processing the payment so that checks can be sent to the grant winner and regularly maintaining information on the grant site
  • Process purchase orders and payments as needed, ensure annual contracts are renewed by expiration timeframe
  • Manage other projects and requests as needed
  • Communicate professionally and positively with cross-functional team members and with other onsite personnel
  • Regularly handle information and requests with discretion and in a confidential manner

 

OTHER DUTIES AND RESPONSIBILITIES

  • Plan and provide onsite support for cross-functional meetings on behalf of the commercial organization
  • Provide short-term support of other visiting Commercial Executives while working onsite in Lakewood
  • Help with training other new administrators and occasionally filling in when someone is out of the office

 

MINIMUM QUALIFICATION REQUIREMENTS

 

Education

Bachelor’s degree or, equivalent of education and experience sufficient to successfully perform the essential functions of the job may be considered.

 

Experience

  • Minimum 7 years’ experience
  • Experience working in a global and hybrid working environment
  • Professional certifications or equivalent experience in working with senior level executives preferred

Skills

  • Communicates Effectively:  Communicates effectively and efficiently in writing and verbally, actively listens and checks for understanding or alignment, adjusts communication style and method as appropriate
  • Interpersonal Savviness:  Develops and maintains relationships and connections necessary to be successful in this role, interacts and collaborates well with others that have different backgrounds and geographies, builds rapport and sense of confidence even in challenging situations, solicits feedback and input from others, approaches challenges with a positive and solution-oriented mindset
  • Plans and Aligns:  Develops plans and follows through for the day/week/month/etc, focuses on the most critical priorities and adjusts as needed, strong attention to detail, anticipates obstacles and proactively prevents or develops contingency plans, enables executive to be successful
  • Resourcefulness:  Able to handle interruptions, problem solve, work independently, regularly assess competing priorities, manage schedule with minimal direction and follow-up
  • Organizational Savviness:  Understands different stakeholders across the organization and what is important to them, balances the diverse interests of multiple stakeholders, understands broader priorities, uses understanding of the organization to move things forward and get things done
  • Situational Adaptability:  Able to demonstrate flexibility and adaptability, remain calm and solution oriented under pressure, adjust working style based upon situation or stakeholder, acts as an extension and representation of commercial excellence executive
  • Tech Savviness:  Familiar with suite of Microsoft products (esp. Microsoft Teams, Outlook, PowerPoint), willingness to learn new technology, able to support others when questions or issues come up and make recommendations to others for better utilization
  • Instills Trust:  Follows through on commitments, keeps information in confidence, responsive, respectful of others, models high standards of honesty and integrity
  • Optimizes Work Processes:  Identifies opportunities for improvement or simplification, develops efficient workflows, collaborates well with others to implement and maintain improvements

-Or-

An equivalent competency level acquired through a variation of these qualifications may be considered.

 

PHYSICAL REQUIREMENTS

Typical Office Environment requirements include: reading, speaking, hearing, close vision, walking, bending, sitting, and occasional lifting up to 20 pounds.

 

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential duties of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

 

 

Target Pay Range:  $58,300.00 to $72,900.00  -  Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data
Target Bonus on Base:  7.0%

 

At Terumo Blood and Cell Technologies, we provide competitive total reward offerings that consist of compensation, benefits, recognition, along with a wealth of other well-being, work-life and recognition programs which support in unlocking the potential for you and your family. Included in our expansive list of benefits offerings are multiple group medical, dental and vision plans, a robust wellness program, life insurance and disability coverages, also a variety of voluntary programs such as group accident, hospital indemnity, critical illness, pet insurance and much more. To help you save for retirement, we offer a 401(k) plan with a matching contribution and for work-life balance we have vacation and sick time programs for associates. For us, it’s about protecting the personal welfare of our associates and their families, helping to achieve personal goals and offering those extra touches for convenience, security and overall peace of mind.

 

  • Terumo Blood and Cell Technologies is part of Terumo Group, founded in 1921 and headquartered in Tokyo, Japan.
  • In 2019, Terumo Blood and Cell Technologies reached $1 billion in revenue.
  • We employ nearly 7,000 associates globally, with global headquarters in Lakewood, CO, U.S., and regional headquarters in Brussels, Buenos Aires, Singapore and Tokyo.
  • We manufacture devices, disposable sets and solutions at our facilities in Belgium, India, Japan, Northern Ireland, the U.S. and Vietnam. Our global presence enables us to serve customers in more than 130 countries.
  • Our core values help set our direction, guide our actions and keep us true to our corporate mission of contributing to society through healthcare.
    • Respect – Appreciative of others
    • Integrity – Guided by our mission
    • Care – Empathetic to patients
    • Quality – Committed to excellence
    • Creativity – Striving for innovation
  • We contribute to the Leukemia and Lymphoma Society (LLS), raising $1.3 million USD since 2007.

 

We are proud to be an Equal Opportunity Affirmative Action Employer.  All applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, gender identity or expression, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from military service.

 

Terumo Blood and Cell Technologies is committed to providing a safe, healthy and secure working environment. Our Colorado campus locations are tobacco-free workplaces and we maintain a drug-free workplace and perform pre-employment substance abuse testing and detailed background verification. Absent accommodation permitted by applicable law, as a condition of employment with Terumo Blood and Cell Technologies in the United States you must be fully COVID-19 vaccinated and provide valid proof of vaccination to the company.


Nearest Major Market: Denver

Job Segment: Secretary, Executive Assistant, Administrative Assistant, CSR, Corporate Communications, Administrative, Management, Marketing