Paralegal (part-time)

Date: Nov 13, 2023

Location: Brussels, BRU, BE

Company: Terumo BCT, Inc.

JOB TITLE: Paralegal (part-time)


JOB SUMMARY
Working under the supervision of the Deputy General Counsel, this role involves providing administrative support to the EMEA Law Department. This primarily includes supporting the organizational and procedural aspects of the Legal Department and assist the department in its digital transformation with the simplification of process and workflows through the recourse to digital tools.

ESSENTIAL DUTIES


To strengthen its EMEA Legal Affairs and Compliance team, which currently comprises 3 in-house lawyers and 1 compliance specialist, Terumo BCT is seeking a Legal Operations Associate with expertise in document management and corporate housekeeping.


As part of the Legal team, your main duties and responsibilities will be:


Contract life cycle management:
• Ensuring contracts and related documents are accurately entered, organized, and maintained in our contract management system;
• Assiting in tracking contract lifecycles, ensuring compliance, and facilitating communication between various stakeholders involved in contract processes;
• Preparing cover letters and envelopes, and sending agreements to counterparty for countersigning;
• Sending copies of executed agreements to the requestor and relevant departments


Distributors administrative management:
• Creating, organizing, storing, and retrieving documents in Navex Risk Rate system, as well as ensuring that they are accurate, updated, and accessible to authorized personnel.
• Support the effective operation of our Distributor management system (Navex Risk Rate) by ensuring that business partners are properly enrolled in the system and documents are up to date.


Corporate Affairs:
• Ordering and managing appropriate corporate documents (i.e. ONSS certificates, extracts of trade register, tax certificates, criminal records, copies of passports) and coordinate the legalization procedure with the notary and the relevant authorities where needed;
• Managing routine corporate housekeeping matters, in collaboration with the in-house lawyers, relating to the company’s EMEA legal entities and branches;
• Preparing visa application letters/second passport letters upon request;
• Compiling the Quarterly Activity Report every quarter as well as any other activites reports as needed;
• Amending letterheads upon any entity/corporate changes.


Compliance:
• Reviewing and obtaining relevant approvals for Sponsorship Approval Forms. Appropriate filing and reporting;
• Organizing and participating in Regional Compliance Committee meetings, report on minutes & follow up on actions, some of which may be confidential;
• Transparency obligation: keeping internal records of educational grants and transfers of value made to HCP/HCO and manage related reports.

MINIMUM QUALIFICATION REQUIREMENTS


Education
Requires a minimum of good Secondary Educational qualification. A degree in business administration or coursework in legal studies or related fields is preferred but not required.


Experience
Minimum 2 years experience in office administration in a multinational company. Experience as a legal secretary would be a plus.


Skills
• Ability to deal effectively with complexity.
• Ability to plan and meet deadlines, prioritize, and handle several projects simultaneously.
• Good knowledge of English, both verbal and written. Good verbal and written communication skills in other European languages are an added value.
• Broad base understanding and proficiency in the use of Microsoft Office. (Word, Excel, PowerPoint, Outlook). Knowledge in operational systems, data language, PowerBI would be a plus.


Certificates, Licenses, Registrations
N/A


Equipment
N/A


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