HR Administrator & Payroll Specialist EMEA

Job Band:  Job Band 11 (JB11) 
Hiring Manager:  Housna Lasfar 
Lead Recruiter:  Paulina Piotrowska 
Country:  Belgium 

Our ability to grow, develop new capabilities and serve even more patients around the world depends on associates like you, who are passionate about our mission. Thank you for considering this new opportunity to further unlock your potential.

JOB SUMMARY

The HR Administrator and Payroll Specialist provide support to the Payroll Manager EMEA and is responsible for the coordination of the payroll in EMEA and the daily employee administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordination of the payroll administration from A to Z in collaboration with the payroll providers and ensure a timely, accurate and error free payroll processing
• Collection and preparation of all payroll data and documents
• Contacts with the payroll agencies
• Verification of the payroll results and prepare instructions for payment
• Contact point with the internal accounting department to ensure correct bookkeeping of the salary costs and approve all invoices related to them
• First point of contact for the associates with respect to all payroll related matters
• Provide information to associates regarding internal procedures, rules and guidelines
• Provide information to associates with regards to different leave types such as maternity leave, time credit and follow up of the documentation with the relevant parties
• Answer questions of the associates related to wages and salary administration
• Managing and follow up of all required social, fiscal and legal documents (ex. end of service documents,…)
• Keeping the associates’ files and payroll processes up to date at all times (i.e. ensure correctness of the associates’ personal data in MySource and electronic filing)
• Provide support to HR team members and participate in payroll projects

MINIMUM QUALIFICATION REQUIREMENTS
Education
Bachelor degree, ideally in Human Resources or equivalent by experience
Experience
- You have gained professional experience (min. 5 years) and are familiar with the basics of the Belgian Social and labor Law
- Experience in Belgian payroll is required
- Experience in International payroll is a plus Job Description
Skills
- In line with Terumo's Core Values: Respect - Appreciative of others
Integrity - Guided by our mission
Care - Empathetic to patients
Quality - Committed to excellence
Creativity – Striving for innovation
- Ability to work effectively with staff at all levels in a dynamic multicultural environment with respect to diversity and to deal with external counterparts in a tactful and diplomatic fashion
- You are fluent in written and spoken Dutch and English. Good French is a plus.
- You have good communication skills: Ability to draft correspondence and other documents in a clear and precise manner and to convey spoken information effectively
- Ability to convey a complex message into simple language
- Planning, organizing and multitasking skills: Ability to prioritize work assignments, perform assigned work independently, meet deadlines, adapt to constantly changing demands, and to manage workload under time pressure
- IT : Microsoft Office (Excel, Word, Powerpoint)
- You have an eye for detail and like to work with people and numbers

PROFILE

• Accuracy and ability to pay attention to details
• Excellent administrative skill set
• Discrete & confidential
• Ability to translate and communicate technical matter in a human way.
• Team player
• "Can-do"/hands-on attitude
• Organized linear thinker

ADDITIONAL INFORMATION

• This position will be fulltime
• This position will be based in the Brussels-EMEA HQ office
• This position will report to the Payroll Manager EMEA HQ
• This position will closely collaborate with the Compensation and Benefits Specialist and the HR Business Partner EMEA