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EMEA HR Admin & Payroll Specialist

Date: Aug 19, 2019

Location: Brussels, BE

Company: Terumo BCT, Inc.

Requisition ID:  23369  

 

Join Terumo BCT as we unlock the potential of blood. We are the world leader in blood component technology, delivering products, services and solutions for customers and their patients worldwide. Through collaboration with our customers and a commitment to innovation, we are the only company with the unique combination of apheresis, manual and automated whole blood processing and pathogen reduction technologies coupled with robust technology, innovation and core competencies in therapeutic apheresis, cell collections and cell processing.

 

As the largest medical device manufacturing company headquartered in Colorado, we are home to more than 2,300 associates and our products are in use in more than 125 countries and territories. Our Global footprint includes more than 5,500 associates and partners with regional headquarters in Brussels, Buenos Aires, Singapore and Tokyo.

JOB TITLE: HR ADMINISTRATOR AND PAYROLL SPECIALIST Belgium

 

JOB SUMMARY

The HR Administrator and Payroll Specialist provides support to the HR Business partners EMEA and is responsible for the coordination of the payroll in Belgium and the daily employee administration.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES
 

-           Coordination of the payroll administration from A to Z in collaboration with the payroll agency and ensure a timely, accurate and error free payroll processing :

  • Collection and preparation of all payroll data and documents
  • Contacts with the payroll agency
  • Verification of the payroll results and prepare instructions for payment
  • Contact point with the internal accounting department to ensure correct bookkeeping of the salary costs
  • First point of contact for the associates with respect to all payroll and benefits related matters :
  • Provide information to associates regarding internal procedures, rules and guidelines
  • Provide information to associates regarding employee benefits
  • Provide information to associates with regards to different leave types such as maternity leave, time credit and follow up of the documentation with the relevant parties
  • Answer questions of the associates related to wages and salary administration

-           Managing and follow up of all required social, fiscal and legal documents (ex. end of service documents,…)

-           Keeping the associates files up to date at all times (i.e. ensure correctness of the associates personal data in our Global Human Capital Management System as well as the paper and electronic filing)

-           Carrying out administrative duties related to employee benefit plans:

  • Affiliation/deaffiliation of associates to the insurances
  • Verification of the related invoices
  • Provide relevant information to the employees

-           Responsible for the Time off registration module (Protime):

  • Absence and vacation reporting
  • reporting on absenteeism

 

MINIMUM QUALIFICATION REQUIREMENTS

 

Education

Bachelor degree, ideally in Human Resources or equivalent by experience

 

Experience

 

-               You have gained professional experience (min. 5 years) and are familiar with the basics of the Belgian Social and labor Law

-               Experience in Belgian payroll is required

-               Experience in International payroll is a plus

 

Skills

 

-               In line with Terumo BCT's Core Values

  • Interpersonal skills: Ability to work effectively with staff at all levels in a dynamic multicultural environment with respect to diversity and to deal with external counterparts in a tactful and diplomatic fashion

-               You are fluent in written and spoken Dutch and English. Good French is a plus.

-               You have good communication skills: Ability to draft correspondence and other documents in a clear and precise manner and to convey spoken information effectively

-               Ability to convey a complex message into simple language

-               Planning, organizing and multitasking skills: Ability to prioritize work assignments, perform assigned work independently, meet deadlines, adapt to constantly changing demands, and to manage workload under time pressure

-               IT : Microsoft Office (Excel, Word, Powerpoint)

-               You have an eye for detail and like to work with people and numbers
 

PROFILE:

 

  • Accuracy and ability to pay attention to details
  • Excellent administrative skill set
  • Discrete & confidential
  • Ability to translate and communicate technical matter in a human way.
  • Team player
  • "Cando"/hands-on attitude
  • Organized linear thinker

 

ADDITIONAL INFORMATION

  • This position will be fulltime
  • This position will be based in the BrusselsEMEA HQ office with regular attendance in the office in Haasrode
  • This position will report to the HR Business Partner EMEA HQ
  • This position will closely collaborate with the EMEA HR Compensation and Benefits Specialist and the EMEA payroll Coordinator.

Join Terumo BCT as we Unlock the potential of blood.

 

As we strive to make even safer, higher-quality transfusions available to more people, we can unlock the potential of blood and cell therapies. We can help our customers bring even more treatment options to patients through advanced blood therapies. We can support researchers in developing cellular therapies that may fundamentally improve health care. Terumo BCT is guided by our customers' needs, aspirations and ongoing drive to improve efficiency and patient outcomes.

 

Each associate has a positive impact on our future and the lives of the patients we ultimately serve.


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